your information

Privacy Policy

What we collect, why we collect it and the choices you have.

Last updated November 2026

Who We Are

Heal Over Time is an Oklahoma nonprofit corporation recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code. This policy explains what information we collect through healovertime.gg and our events, and how we use it.

Information We Collect

Information you give us: your name, email address and message when you use our contact, volunteer, sponsor or newsletter forms.

Donation and raffle details: donations and raffle entries are processed by our payment partners. They collect your payment details. We do not store full card numbers.

Basic site data: standard technical information such as browser type, device and pages visited, which helps us keep the site working.

How We Use It

To reply to your messages and match volunteers, sponsors and game masters with the right people.

To send event announcements and updates if you signed up for them.

To process donations and raffle entries, send receipts, and contact raffle winners.

To understand how the site is used and to improve it.

Who We Share It With

We do not sell your personal information. We share it only with service providers that help us run the site, send email and process payments, such as Givebutter and Stripe, and when required by law. Those providers handle your information under their own privacy policies.

Photos at Events

We take photos and video at our events and may share them on our website and social media to show the community at work. If you would rather not appear, tell a volunteer or email us and we will remove the image.

Your Choices

Unsubscribe from our emails at any time with the link in any message.

Ask to see, correct or delete the personal information we hold about you by emailing us.

Children

Our website is not directed to children under 13, and we do not knowingly collect personal information from them. If you believe a child has sent us information, email us and we will delete it.

Security and Changes

We take reasonable steps to protect your information, but no website or service is completely secure. We may update this policy from time to time and will post the new date at the top of this page.

Questions? Email [email protected].